MediOne Physicians
Assistant Clinic Manager
8 hours ago
8 hours ago
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Job Title: Assistant Clinic Manager
Location: MediOne Physicians, Hybrid (Mix of Remote and On-Site at Multiple Locations)
Job Type: Full-Time
About MediOne Physicians:
MediOne Physicians is a fast-growing healthcare organization with multiple clinics across GTA, committed to providing top-tier medical services to our community. We are seeking a highly organized and motivated Assistant Clinic Manager to oversee daily operations and ensure smooth clinic functioning.
Key Responsibilities:
- Coordinate clinic schedules, maintain accurate EMR updates, and ensure clinic hours are up-to-date on Google.
- Review clinic staff timesheets for accuracy and oversee the payroll process and submit to the business manager for review.
- Conduct year-end performance reviews for clinic staff, ensuring alignment with organizational goals.
- Manage the recruitment process for administrative staff and Medical Office Assistants (MOAs).
- Oversee the onboarding process for new clinic staff, including comprehensive training and orientation.
- Manage the inventory of medical supplies and ensure regular maintenance of clinic equipment.
- Oversee vaccine ordering, handling, and compliance with healthcare regulations.
- Handle patient waitlists and oversee administrative staff and Medical Office Assistants (MOAs) organizing Meet & Greets with healthcare providers.
- Manage patient intake and walk-in flow, ensuring efficiency and patient satisfaction.
- Address patient communications, resolve escalations, and respond to urgent requests.
- Create and update standardized email templates for clinic communications.
- Oversee the processing of clinical records requests for legal and insurance purposes.
Qualifications:
- Bachelor’s degree in healthcare management, business administration, or a related field.
- 3+ years of experience in clinic management or healthcare operations.
- Excellent leadership and team management skills.
- Strong understanding of medical terminology, EMR systems, and clinic workflows.
- Outstanding organizational and multitasking abilities.
- Strong communication skills with the ability to interact effectively with patients, staff, and healthcare providers.
- Ability to work under pressure and resolve conflicts in a professional manner.
- Proficient in Microsoft Office Suite and EMR systems (knowledge of Telus PSS EMR is a plus).
Why Join MediOne Physicians?
- Ongoing professional development and growth opportunities.
- Opportunity to work in a dynamic, fast-paced healthcare environment.
- Collaborative and supportive team culture.
- Flexible work environment with a mix of remote and on-site work.
How to Apply:
Interested candidates should submit their resume and cover letter to [email protected] with the subject line “Assistant Clinic Manager Application – [Your Name].
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Seniority level
Mid-Senior level
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Employment type
Part-time
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Job function
Health Care Provider
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Industries
Medical Practices
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