Native Women’s Association of Canada Hiring for HR Assistant (Bilingual) Job at Ottawa

Human Resources Assistant (Bilingual)

Reports to: Human Resources Manager

Term: Permanent full time

Closing Date: Open until filled

Location : 120 Promenade du Portage, Gatineau, QC

Summary

The Human Resource Assistant provides assistance to the Human Resource functions within all departments. Human Resources Assistant assists employees with their insurance and health care claims and benefit packages. Provides support to the Human Resource department as requested by management, which can include, addressing employee inquiries, orientation, data entry, file maintenance, generating reports, policy and procedure writing as well as participation in the recruiting process.

Core Competencies

• Quality Orientation
• Time Management
• Problem Solving
• Accountability and Dependability
• Research and Analysis
• Decision making and Judgement
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Communication
• Team Work
• Politically and culturally sensitive

Job Duties

• Provide support in the administer health and welfare plans including enrolments, changes, and terminations.
• Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Respond to employee inquiries and requests.
• Reconcile benefits statements.
• Assist with recruitment and interview process, track the status of candidates and respond with follow-up emails at the end of the recruiting process.
• Correspond with the background check vendor and ensure timely report generation.

· Responsible for assisting HR in recruiting staff for the office and providing orientation and training of new office and corporate employees.

· Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical and corporate functions are properly assigned and monitored.

· Assist with processing of terminations.

· Ensure timely data entry, handle requests on information and data as demanded by leadership

· Maintain data confidentiality, adhere to implementing a “paper light” plan for the organization and assist HR Manager in generating timely reports from HRIS.

· Translates Job Postings and other HR related jobs from English to French and vice-versa.

· Schedule meetings and interviews as requested by the HR leadership.

· Make photocopies, fax documents and perform other clerical functions.

· File papers and documents into appropriate employee files/e filing system.

· Assist on and prepare correspondence.

· Prepare new employee files.

· Process the mail.

· Perform other duties as assigned.

Requirements

• Certificate, diploma or degree in Human Resources management or equivalent experience.
• Experience in not-for-profit’s preferred.
• Experience using MS Word, Excel, PowerPoint, and Outlook e-mail. (Experience using HRIS system Ceridian is preferred)
• Strong morals and ethics.
• Commitment to staff and data privacy.
• Effective verbal and written communication skills.
• Ability to work efficiently as a part of a team as well as independently.
• Attention to detail in all areas of work.
• Ability to effectively organize and prioritize work in order to meet set deadlines in a fast-paced environment.
• Professional appearance and manners.

Working Conditions

• Ability to attend and conduct presentations.

Other

· Preference will be given to Indigenous candidates, please self-identify.

· Interviews will be held in Gatineau QC, or by teleconference.

We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.

Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.

Job Type: Full-time

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Ability to commute/relocate:

• Gatineau, QC: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (required)

Language:

• French (required)

Work Location: In person