Vancouver Community College
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We have an exciting opportunity for an experienced recruitment coordinator to join the People Services department. This is the perfect role for an organized and service focused person who wants to make a difference in the lives of our potential employees, while also supporting the department to maintain service delivery. You will be helping Faculty, Staff, and Management. You provide timely service that respects principles of justice, equity, diversity, and inclusion, and have relationships with both internal (employees, management, unions) and external individuals. If people are your passion, apply today!
Skills and Abilities
Pclass #
A9932
Job Summary
Who We Are
We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.
Come work as a Recruitment Coordinator with Vancouver Community College (VCC)
We have an exciting opportunity for an experienced recruitment coordinator to join the People Services department. This is the perfect role for an organized and service focused person who wants to make a difference in the lives of our potential employees, while also supporting the department to maintain service delivery. You will be helping Faculty, Staff, and Management. You provide timely service that respects principles of justice, equity, diversity, and inclusion, and have relationships with both internal (employees, management, unions) and external individuals. If people are your passion, apply today!
The Recruitment Coordinator performs duties and tasks related to the full cycle recruitment process for internal and external job competitions; maintains recruitment tools and resources, and related reports and spreadsheets. In collaboration with the Recruitment Advisor and People Services team, provides recruitment expertise and support to hiring leaders or departments and ensures the staffing needs of the College are met in a timely manner.
Job Duties/Responsibilities
- Collaborates with hiring managers on recruitment planning meetings, ensuring approval of staffing and budgets are in place, and discussing the recruitment strategies and timelines.
- Confirms suitability of strategies with Recruitment Advisor and works with the People Services Associates.
- Assists with the recruitment process by creating postings and supporting candidates.
- Develops employment advertisements and ensures ads are posted on various internal and external media; uses social and professional networking sites to identify and source candidates; and researching new ways of using the Internet for recruitment.
- Assists hiring managers with developing interview questions and preparing interview materials including developing candidate shortlisting and assessment methods.
- Administers skills assessments and coordinates creation of pre-employment assessments.
- Ensures that all members of the selection committee understand their roles, including confidentiality and compliance with legislation.
- Participates on selection committees and ensures compliance to applicable legislation, College policies and collective agreements.
- Coordinates and schedules interviews with candidates and the selection committee, including booking rooms or setting up video conferencing calls.
- Manages and maintains Clerical Support On-Call pool to assign work on an as-needed basis.
- Prepares reference templates and may assist with performing reference and background checks..
- Participates and collaborates with Recruitment Advisor in attending and preparing for career fairs.
- Authorize (where delegated) or recommends initial salary placement within established guidelines. Consults with Recruitment Advisor and other People Services colleagues on placement when placements are outside established guidelines as appropriate.
- Record Keeping: Ensures appropriate records are maintained for each competition and selection process including notifying candidates when a position has been filled; may include working with the Recruitment Advisor in developing reasons in writing for internal applicants.
- Assists in gathering information and records to help with grievances associated to the recruitment process.
- Works with Compensation and Classification to maintain and update job posting templates in applicant tracking system.
- Collaborates with the Recruitment Advisor and HRIS Administrator to develop and track recruitment metrics.
- Provides other recruitment related reporting as required including external agencies such as Statistics Canada.
- Recommends improvements to VCC recruitment systems and processes with the desire to create effective and efficient systems that meet the needs of the College.
- Participates in People Services projects as required.
- Performs other related duties as required.
Qualifications
Education and Experience
- HR Diploma or Degree in a relevant field.
- Two (2) to three (3) years of recent related experience in recruitment in a post secondary and/or a large complex multi-site multi-union environment.
- Chartered Professional in Human Resources (CPHR) a desirable asset.
- Knowledge of human resources legislation and professional practices relating to labour relations, recruitment, HR planning and development and compensation.
- Or an equivalent combination of education, training and experience.
Skills and Abilities
- Demonstrated consultation and facilitation skills are required to collaborate with hiring managers.
- Excellent communication and interviewing skills and the ability to deal tactfully and diplomatically with employees from all levels of the College.
- Works with diverse academic, cultural and ethnic backgrounds of the VCC community, students and staff.
- Customer service focused with strong relationship building skills.
- Excellent problem solving and analytical skills that are solutions-focused.
- Strong organizational skills, with the ability to prioritize workload, and manage conflicting priorities and deadlines in a fast-paced environment with minimal supervision.
- Proven ability to exercise judgement, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
- Demonstrated ability to collaborate and to work on a team.
- Excellent oral and written communication skills.
- Demonstrated ability to conduct research, analyze data and prepare reports.
- Demonstrated proficiency with MS Office and other desktop computer applications.
- Experience using enterprise level applications such as applicant tracking systems, LinkedIn Recruiter and social media platforms.
- Values life-long learning, is curious and open to new ideas and embraces diverse perspectives to promote innovation.
Salary Range – Prorated based on FTE
$55,766 – $74,355 – $78,073 annualized (Pay Grid 5). Normal starting salary placement is between $55,766 and $74,35. Compensation beyond the control/mid-point requires approval by the Public Sector Employer’s Council Secretariat (PSEC).
Posting Detail Information
Employment Group
Administration
Type of Position
Permanent
Employment Type
Full Time
Department
HUMAN RESOURCES DEPT
Primary Location – This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?
No
Desired Start Date – May be subject to change
04/03/2023
Position End Date – For Temporary Positions
Vacation Blackout Dates
Number of Hours per Week
35
Work Schedule – Hours may vary according to the needs of the Department
Monday – Friday, 8:30 am – 4:30 pm
Eligible for Fortnight
No
Special Instructions to Applicant
Posting Open Date
03/06/2023
Posting Close Date
03/26/2023
Is this a pooled posting?
No